Bills

Bills track money you owe suppliers — the mirror of invoices. AccountFUN handles the full lifecycle, posts the payable to your ledger on approval, and lets you pay one bill or many at once.

Create a bill

1. Go to Bills → New Bill.
2. In Bill Details, set the Supplier, Currency, Issue Date, and Due Date (defaults to 30 days from issue).
3. Add Line Items — pick a product/service (auto-fills the purchase details), or type each line: Description, Qty, Price, Discount, Account, and Tax. Line accounts are filtered to expense and asset types.
4. Set the Tax Mode — No Tax, Tax Exclusive, or Tax Inclusive.
5. Save as draft, or use Create & Approve if your role has Approve Documents (Admin, Accountant and Standard by default).

Bills get a sequential number with your org’s prefix (default BILL-0001).

The approval workflow

Identical shape to invoices — approval is what posts to the ledger.

DRAFT ──Submit──▶ SUBMITTED ──Approve──▶ APPROVED ──paid in full──▶ PAID
  │                  │                       │
  └──────Approve (skip) ─────────────────────┘   also: VOIDED

Status	Meaning	In your books?
Draft	Saved, not yet reviewed	No
Submitted (Awaiting Approval)	Waiting for someone with Approve Documents	No
Approved (Awaiting Payment)	Posted — you owe the supplier	Yes (Dr Expense/Asset + Tax / Cr AP)
Paid	Fully paid or credited	Yes
Voided	Cancelled; reversal posted	Reversed

Voided bills are hidden

The bills list excludes voided bills entirely (there’s no Voided tab). Tick Include Deleted & Voided in the search panel if you need to find one.

Paying bills

When a bill is Approved with a balance, a Record Payment button appears. Pick the bank account, date, amount, and (for cross-currency) the exchange rate. The bill moves to Paid when its balance hits zero.

To pay several bills at once, select them on the Approved tab and click Batch Payment — see Payments for the batch flow. Bills can also clear automatically when an outgoing bank line matches them during reconciliation.

Related features

• Purchase orders — authorize a purchase before the bill arrives, then convert to a bill.
• Payable credit notes — record a supplier refund or reduce a bill.
• Expense claims — staff submit out-of-pocket expenses; approval creates a bill automatically.
• Recurring templates — auto-generate the same bill monthly (rent, subscriptions).

Worked example: a supplier bill with tax

You receive an electricity bill for $230 including 10% tax.

1. Bills → New Bill, supplier “PowerCo”.
2. Line 1: Electricity — June, Qty 1, Price $230, account Utilities, Tax Tax on Purchases (10%).
3. Tax Mode Tax Inclusive (the $230 already includes tax). AccountFUN backs out the tax: Subtotal $209.09, Tax $20.91.
4. Create & Approve. BILL-0008 posts — your Utilities expense rises by $209.09, input-tax receivable by $20.91, and you owe PowerCo $230.

When you pay, Record Payment → bank Business Checking, $230. Done.